Requirements to Keep Your Chapter

Being approved is the start, not the finish line. To stay a chapter in good standing, organizers agree to the following ongoing responsibilities (see also Start a Chapter: Role and Responsibilities):

1. Stay Active

• Organize or co-organize at least one event every three months.
• You don't have to be the speaker: invite local talent and create opportunities for first-time speakers.

2. Maintain a Team of Organizers

• Keep at least two organizers at all times.
• Notify Global AI Community leadership whenever your organizing team changes (new organizer joins, or someone steps down).

3. Participate Globally

• Take part in global initiatives: Global AI Bootcamp, Global AI Conference, livestreams, newsletters.
• Relay official announcements from the leadership team to your members when asked.
• Submit an annual activity report to the leadership team.

4. Be Inclusive

• Keep event registration open and free of charge.

5. Keep It Safe

• All chapter activity (events, online spaces, chats) is governed by the Global AI Community Code of Conduct.
• You must make the Code of Conduct publicly visible for your chapter (e.g., linked from your Meetup page or event description).

6. Represent the Brand Correctly

• Use only your @globalai.community email for chapter business: member communication, Meetup, and social media account ownership.
• Follow the Branding Guidelines for logos, colors, and templates.

7. Stay Not-for-Profit

• Chapter activity must not be used for commercial purposes.

What Happens If Requirements Aren't Met? Draft

We recommend a light-touch, supportive escalation path rather than sudden shutdown:

Stage	Trigger	Action
Check-in	No event in 3+ months, or missing annual report	Leadership reaches out directly to understand the situation and offer support (co-organizer matching, event ideas, promotion help).
Warning	No response to check-in, or 6+ months of inactivity	Formal written notice via chapter email, with a defined grace period (suggested: 60 days) to resume activity or start a transfer.
Offboarding	No activity or response after the grace period, Code of Conduct violation, or misuse of the brand	Chapter enters the offboarding process.