The Global AI Conference Organizer Guide
The Global AI Conference is a global developer conference focused on AI, built by developers, for developers. It is part of the Global AI Community and provides hands-on learning, collaboration, and networking around AI frameworks, tools, and infrastructure.
Goals: empower developers to build and deploy real-world AI, showcase the latest innovations, and foster collaboration between local developer communities worldwide.
This guide is for Global AI Chapter Leads and organizers hosting a Global AI Conference. It covers rules and requirements, planning timelines, branding, logistics, communication, and practical execution tips.
By hosting, you commit to following the fixed format, upholding diversity, inclusion, and accessibility standards, using official branding, and coordinating regularly with Global AI HQ.
Event Overview
The Global AI Conference follows a fixed format to ensure global consistency and quality.
| Attribute | Requirement |
|---|---|
| Duration | 1 day |
| Hours | 10:00–17:00 or 15:00–21:00 |
| Tracks | Minimum 2 — one session track and one workshop track |
| Keynote | Microsoft Keynote (45 min, speaker provided) |
| Audience | Minimum 200 attendees |
| Venue | Non-Microsoft location (e.g., university, cinema, partner site) |
| Fee | Must be free for all attendees |
| Registration | Managed via Global AI Community website |
| Call for Speakers | Required — use Sessionize |
| Branding | Must follow Global AI Branding Guidelines |
| Lead Time | Minimum 8 weeks before event |
| Diversity | Must commit to the Global AI Diversity Pledge |
Core Requirements
- Tracks: Track 1 — speaker sessions (talks, demos, discussions on AI). Track 2 — hands-on workshops (e.g., Azure AI Agent Service, Copilot Studio).
- Keynote: Microsoft keynote provided centrally (45 min). Play the keynote video if a live speaker is unavailable.
- Registration: On the Global AI Community website; use the Global AI scanner to check people in.
- Call for Speakers: Add hq@globalai.community as a team member in Sessionize.
- Venue: Holds at least 200 people; minimal catering of coffee/tea, lunch, and water. See Venue & Logistics.
- Inclusion and diversity: Ensure gender and background diversity in speakers, accessible venues, and avoid conflicts with major cultural or religious events.
- Branding: Use only official assets. Do not modify logos, colors, or fonts.