Planning Timeline

Event Timeline and Milestones

Timeline	Milestone	Organizer Actions	HQ Actions
Immediately	Open CFP	Set up Sessionize page; share on socials	Provide branding templates
8 weeks before event	Lock venue	Confirm venue booking, begin promotion	Add event to Global AI website
6 weeks before	Close CFP	Finalize speakers, design schedule	Announce keynote speaker
6-5 weeks before	Open registration	Launch event page and ticketing	Boost promotion
2 weeks before	Final logistics	Confirm AV, catering, volunteers	HQ check-in call
0 weeks (Event)	Execute event	Onsite management and follow-up	Monitor global stream
+1 week	Post-event report	Share metrics, photos, and feedback	Publish recap blog