| Immediately |
Open CFP |
Set up Sessionize page; share on socials |
Provide branding templates |
| 8 weeks before event |
Lock venue |
Confirm venue booking, begin promotion |
Add event to Global AI website |
| 6 weeks before |
Close CFP |
Finalize speakers, design schedule |
Announce keynote speaker |
| 6-5 weeks before |
Open registration |
Launch event page and ticketing |
Boost promotion |
| 2 weeks before |
Final logistics |
Confirm AV, catering, volunteers |
HQ check-in call |
| 0 weeks (Event) |
Execute event |
Onsite management and follow-up |
Monitor global stream |
| +1 week |
Post-event report |
Share metrics, photos, and feedback |
Publish recap blog |
