Venue and Logistics

Venue Selection Checklist

• Non-Microsoft building. In a very exceptional case, if the venue is Microsoft, then it must be on the name of one of the Board members of Global AI Community that works at Microsoft.
• Accessible by public transport
• Capacity for at least 200 attendees
• Two separate rooms/tracks
• Reliable Wi-Fi and power outlets
• Space for sponsor booths and networking

Logistics Checklist

• AV setup: Projector, microphones, HDMI cables, adapters.
• Registration desk: Laptop, name badges, attendee list.
• Catering: Coffee/tea, lunch, or snacks.
• Accessibility: Ramps, clear signage, quiet spaces.
• Safety: First aid and emergency exits clearly marked.