Who Can Organize
Only official Global AI Chapters can organize a Global AI Conference. Each chapter should have an active organizing team (2–5 people minimum), a local network of developers and community partners, and capacity to host 120 attendees.
Key Roles
| Role | Responsibility |
|---|---|
| Lead Organizer | Overall event direction, coordination with HQ, and compliance with requirements. |
| Program Lead | Manages CFP (Sessionize), speaker selection, and scheduling. |
| Logistics Lead | Venue, catering, AV, and volunteer coordination. |
| Marketing Lead | Promotions, design, social media, and community outreach. |
| Volunteer Team | Onsite management, registration, and attendee support. |
Communication with HQ
- Internal organizer coordination: Private conference Slack channel (Global AI HQ workspace). Approved organizers receive access during HQ onboarding; email hq@globalai.community if access is missing.
- Community connection and general chapter support: Discord.
- Regular updates: Progress checkpoints every 2–3 weeks
- Pre-event review call: 2–4 weeks before event