Day-of-Event Playbook
Event Day Timeline (Example)
| Time | Activity |
|---|---|
| 08:00 | Setup & volunteer briefing |
| 09:30 | Registration opens |
| 10:00 | Microsoft Keynote |
| 10:45 | Coffee Break |
| 11:00 | Track sessions start |
| 13:00 | Lunch break |
| 14:00 | Workshops begin |
| 17:00 | Closing remarks & networking |
Onsite Management Checklist
- Registration desk ready 30 minutes before start
- Wi-Fi information visibly displayed
- AV check done before each session
- Photographer assigned for coverage
- Volunteer present at each room
Troubleshooting
- Keep backup cables, clickers, and microphones
- Have contact numbers for venue and AV teams
- Maintain a calm, solution-first tone when handling issues