Event Photography Checklist

Capturing great photos is key to telling the story of our events — from the energy of the crowd to the passion on stage and the little moments in between.
Use this checklist to make sure we document the full experience — the people, the atmosphere, and the brand.

Shots to Capture

1. Crowd at registration desk — capture people collecting badges and entering the venue.
2. Venue setup before start — clean wide shot showing stage, branding, and seating.
3. Opening note or keynote on stage — speaker in action + audience engaged.
4. Group picture/selfie with all attendees — take right after opening note/keynote (when everyone’s present).
5. Every speaker on stage — 4–5 good angles per speaker, logo visible if possible.
6. Audience listening or reacting — people taking notes, smiling, or clapping.
7. Candid networking shots — attendees chatting, shaking hands, exchanging cards.
8. People enjoying food or coffee — natural moments during breaks.
9. Hands-on or interactive activities — capture any workshop, demo, or engagement.
10. Speakers or attendees near event branding — banners, selfie booth, backdrop, etc.
11. Group picture of all speakers on stage — ensure event logo is clearly visible.
12. Volunteers or organizers in action — behind-the-scenes coordination moments.
13. Event signage and branding — close-ups of logos, banners, and sponsor walls.
14. Candid smiles and laughs — capture the overall vibe and energy.
15. Closing stage moment — final applause or thank-you session shot.

Tips for Great Shots

• Always include event branding or logo where possible.
• Mix wide, medium, and close-up shots for storytelling variety.
• Capture horizontal and vertical photos (for web + social).
• Make sure every speaker and key organizer appears in at least one photo.
• Most importantly — capture the energy, connection, and excitement of the event!

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Let the photos tell the story of the day — the people, the purpose, and the passion that made it special.