Build //localhost organizers can receive up to $600 to cover catering costs for their event, provided the requirements below are met.
What Can Be Reimbursed
- Catering — food and non-alcoholic beverages
What Cannot Be Reimbursed
Everything else is not eligible for reimbursement, including:
- Room or venue fees
- Swag and merchandise
- Alcoholic beverages
- Travel and transportation
- Equipment or hardware
- Decorations
- Speaker fees or gifts
Rules
To receive the $600 reimbursement you need to meet all of the following:
- A minimum of 25 attendees
- The event must be free for all attendees
- Registration must be on the Global AI Platform or Global AI Luma Calendar
- You have the original receipt
- You complete the event report, including pictures from the event
How to Reimburse
- Reimbursement is open
- You find the reimbursement option at your event in my under the event report
- Fill out the reimbursement form that you receive
- We send the reimbursement via PayPal
Timeline
- Before 1 July 2026 — you receive the reimbursement form
- Before 7 July 2026 — the completed form must be sent back
- Before 14 July 2026 — the money is transferred
Fair Use Policy
We trust organizers to use the reimbursement responsibly. Please keep spending reasonable and proportionate to your event:
- Spend only what is needed to cover catering for your attendees
- Keep costs sensible — choose reasonably priced food and beverages
- Don't over-order; cater to the number of people actually attending
- Only claim costs that genuinely relate to the event
- Keep your receipts honest and accurate
In short: be reasonable, act in good faith, and treat the funding as if it were your own.