Reimbursement

Build //localhost organizers can receive up to $600 to cover catering costs for their event, provided the requirements below are met.

What Can Be Reimbursed

• Catering — food and non-alcoholic beverages

What Cannot Be Reimbursed

Everything else is not eligible for reimbursement, including:

• Room or venue fees
• Swag and merchandise
• Alcoholic beverages
• Travel and transportation
• Equipment or hardware
• Decorations
• Speaker fees or gifts

Rules

To receive the $600 reimbursement you need to meet all of the following:

• A minimum of 25 attendees
• The event must be free for all attendees
• You have the original receipt
• You complete the event report, including pictures from the event

How to Reimburse

• Fill out the reimbursement form that you receive
• We send the reimbursement via PayPal

Timeline

• Before 1 July 2026 — you receive the reimbursement form
• Before 7 July 2026 — the completed form must be sent back
• Before 14 July 2026 — the money is transferred

Fair Use Policy

We trust organizers to use the reimbursement responsibly. Please keep spending reasonable and proportionate to your event:

• Spend only what is needed to cover catering for your attendees
• Keep costs sensible — choose reasonably priced food and beverages
• Don't over-order; cater to the number of people actually attending
• Only claim costs that genuinely relate to the event
• Keep your receipts honest and accurate

In short: be reasonable, act in good faith, and treat the funding as if it were your own.