Global AI Community - Speaker Email Templates
Email 1 - Speaker Invitation Email
Subject: Invitation to Speak at [Event Name]! Call for Speakers Now Open
Hi [Name],
We’re excited to announce that [Event Name] is coming to [City] this [Month]!
[Event Name] is part of the Global AI Community, where developers, data scientists, and AI enthusiasts come together to learn, share, and build the future of AI.
We’re looking for speakers to share their experience, insights, and stories. Whether you’re presenting a case study, a hands-on demo, or an inspiring talk — your voice matters.
- Event date: [Date]
- Location: [Venue / City]
- Focus areas: [Key topics — e.g., Generative AI, Copilot Studio, Azure AI, AI Agents, etc.]
👉 Submit your talk or workshop proposal here: [Sessionize Link]
Deadline: [CFP Closing Date]
We welcome both first-time and experienced speakers — this is your platform to connect with your local AI community and make an impact.
Looking forward to your submission!
The [Event Name] Organizing Team
[Organizer Name] | [Chapter Name]
globalai.community
Email 2 - Speaker Confirmation & Details
Subject: 🎤 You’re speaking at [Event Name]!
Hi [Name],
Congratulations — your session “[Session Title]” has been selected for [Event Name] [Year]! 🎉
We’re thrilled to have you as part of our speaker lineup.
Key Details
- Date: [Event Date]
- Venue: [Venue Name, Address]
- Session time: [TBD / Confirmed Time]
- Duration: [Talk length]
Next Steps
- Please confirm your participation by replying to this email.
- Send us your bio (max 100 words) and a high-resolution headshot for your speaker banner.
- We’ll follow up soon with a Speaker Guide and promotional assets.
Technical Setup
- HDMI/projector connections available
- Bring your own laptop
- Mics and Wi-Fi provided
- Onsite AV check before your session
Thank you for being part of the Global AI Community and helping us inspire the next generation of AI innovators.
[Organizer Name]
Lead Organizer, [Event Name]
🌐 globalai.community
Email 3 - Final Speaker Guide & Promotion
Subject: Final Speaker Guide + Promo Kit for [Event Name]
Hi [Name],
We’re counting down the days to [Event Name] [City/Year], and we’re so grateful to have you as one of our speakers!
Here’s your final speaker information:
Event Details
Date: [Event Date]
Time: [Event Time]
Venue: [Venue Name + Map Link]
Speaker check-in: [Arrival Time / Desk Info]
Tech & Setup
- HDMI/projector available
- Bring your own laptop
- Wi-Fi: [Network / Password]
- AV checks available before your session
Branding & Slides
- Use the official Global AI Community speaker template (attached or linked)
- Add the event logo on your first and last slide
Promotion Support
Help us spread the word!
Registration link: [Link]
Speaker banner: [Download link]
Sample Post:
Excited to speak at #[EventHashtag] on [Topic]!
Join me and other AI enthusiasts for a day of learning and innovation.
👉 Register free: [Link]
Thank you again for being part of [Event Name].
We’re looking forward to learning from your session and seeing you soon!
The [Event Name] Organizing Team
🌐 globalai.community
Email 4 — Day-Before Reminder Email
Subject: Ready for tomorrow? [Event Name] - Speaker Reminder
Hi [Name],
Just a quick note before the big day — [Event Name] is tomorrow, and we’re so excited to welcome you!
Your Session
Title: “[Session Title]”
Format: [Talk/Workshop, XX mins]
Time: [HH:MM] (please arrive 30–45 minutes early for setup)
Room: [Room name or number]
Venue & Check-In
- Venue: [Venue Name, Address] ([Map link])
- Registration starts: [Time]
- Speaker check-in desk: [Location]
- Speaker lounge: [Location, if any]
Tech & AV
- HDMI/projector and microphones provided
- Bring your own laptop
- Wi-Fi: [Network + Password]
- Optional: Bring a PDF backup of your slides
Need Help?
AV Contact: [Name, phone/email]
Organizer desk: [Name, location, contact]
Thank you once again for your time, preparation, and support —
we can’t wait to see you tomorrow and celebrate another great Global AI Community event together!
[Organizer Name]
[Event Name] Organizing Team
🌐 globalai.community
Email 5 - Post-Event Thank You & Highlights Email
Subject Options (pick one):
- 🌟 Thank you for making AgentCon [City] unforgettable
- 💙 You made AgentCon [City] a success — here’s what we achieved together
- 🎉 AgentCon [City] — A huge thank you and our highlights
Hi [First Name],
Wow — what an incredible day!
On behalf of the AgentCon [City] Organizing Team, I want to say a massive thank you for being part of our speaker lineup this year.
Your session, “[Session Title]”, was a highlight for many attendees — we heard fantastic feedback about your insights and the energy you brought to the stage.
AgentCon simply wouldn’t have been the same without you.
Event Highlights
- [Number] attendees joined us in person
- Representing [X countries / Y local companies / Z universities]
- [Number] speakers across talks and workshops
- [Number]% positive feedback from post-event survey
- Most popular session topics: [Top themes, e.g., Copilot Studio, Azure AI Agents]
🎥 Relive the Memories
- Photo album: [Link to photos]
- Highlight video: [Link if available]
- Recap post: [Link to blog or community post]
Stay Part of the Movement
Follow the Global AI Community for future AgentCon events, AI challenges, and local meetups:
🌐 globalai.community
Join our Discord Community
From me personally — thank you again for lending your time, expertise, and voice to our community.
You helped inspire hundreds of developers to build the next generation of AI Agents